Microsoft Teams In this article When you need to communicate and collaborate with people outside your organization, Microsoft Teams gives you two different ways to make that happen. The first — external access federation — lets you find, call, and chat with users in other domains for example, contoso. The second — guest access — lets you add individuals to your teams, as guests, using their address. You can collaborate with guests as you would with any other users in your organization. You can use both external access and guest access if you want - one doesn't preclude the other.
Note You can't delete a policy if users are ased to it. Microsoft Get started How to initiate a chat When you share a document from OneDrive or SharePoint Online with your co-workers or classmates, they can view, make edits and even co-author with you in real-time.
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Click Add. External access is turned on by default in Teams, which means your org can communicate with all external domains. Please note that in addition to turning this setting on, you also need to enable Optional Connected Experiences to allow Giphys in conversations.
Click Save. Allow users to translate messages Turn this setting on to let users automatically translate Teams messages into the language specified by their personal language settings for Microsoft or Office As a custom messaging policy to users You can as a policy directly to users, either individually or at scale through a batch asment if supported for the policy typeor to a group that the users are members of if supported for the policy type.
Users in so,e organization will automatically get the global policy compaby you create and as a custom policy.
Immersive Reader is a learning tool that provides a full screen reading experience to increase readability of text. External users have no access to your organization's teams or team resources. Users in your organization will automatically get the global policy unless you create and as a custom policy.
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To learn about the different ways that you can as policies to users, see As policies to your users in Teams. Create a custom messaging policy In the left of the Microsoft Teams admin center, go to Messaging policies. Send urgent messages using priority notifications If you turn this on, users can send messages using priority notifications.
To learn about the different ways that you can as policies to users, see As policies to your users in Teams. On for everyone This means everyone in the tenant will have the feature ON with no option to turn it off. You must first as a different policy to all affected users, and then you can delete the original policy.
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Strict This means that your users will be able to insert Giphys in chats, but will be strictly restricted from adult content. Use Giphys in conversations If you turn this on, users can include Giphys in chat conversations with other people. Comments are saved with the document and can be replied to, marked as done or deleted. Giphy content rating No restriction This means that your users will be able to insert any Giphy in chats regardless of the content rating.
Strict Neee means that your users will be able to insert Giphys in chats, but will be strictly restricted from adult content.
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Users can delete sent messages Use this setting to let users delete messages that they sent in chat. Be aware that when using the On for everyone setting, the only way to set receipts for the whole tenant is either to have only one messaging policy for the whole tenant the default policy named "Global Org-wide Default " or to have all messaging policies in the tenant use the same settings for receipts.
Use Giphys in conversations If you turn this on, users can include Giphys in chat conversations with other people. Message read receipts remove uncertainly about whether a message was read, and improve team communication.
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Users can delete sent messages Use this setting to let users delete messages that they sent in chat. Allow immersive reader for viewing messages Turn this setting on to let users view messages in Microsoft Immersive Reader.
Chat Turn this setting on if you want users in your organization to be able to use the Teams app to chat with other people. Create a new custom policy named "Retain sent messages" and turn off the following settings: Owners can delete sent messages Users can delete sent messages Users can edit sent messages Then as the policy to users.
Priority notifications notify users every 2 minutes for a period of 20 minutes or until messages that are marked as urgent are picked up and read by the recipient, maximizing the likelihood that the message is acted upon in a timely manner. Use Stickers in conversations If you turn this on, users can include Stickers in chat conversations with other people.
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Default setting within the app is ON. When to chat and when to add document comments Use Chat when you want to communicate with others immediately, for example, to ask a quick question or divide sections among the co-editors. Note Some of these settings, such using Giphys, can also be configured at the team level by team owners and at the private channel level by private channel owners.
If you want external users to have access to teams and channels, guest access might be a better way to go.
This feature lets you continue a chat with a smaller group of people without losing the chat history. Default setting within the app is ON.
Giphy is an online database and search engine that allows users to search for and share animated GIF files. Choose the settings that you want. nee
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The read receipts feature is most effective when the feature is enabled to On for everyone. On mobile devices, display favorite channels above recent chats Enable this setting to move favorite channels to the top of the mobile device screen so that a user doesn't need to scroll to find them.
In the left of the Microsoft Teams admin center, go smoe Messaging policies. Enable suggested replies Turn this setting on to enable suggested replies for chat messages.